DMNA Home page New York State Governor's office New York State Governor's office NYS Governor's Home page NYS Adjutant General's Home page New York State Governor's office
New York State Division of Military and Naval Affairs

NYS DMNA Privacy Policy, Copyright,
Accessibility & External Link Disclaimers

Copyright, Disclaimer, Accessibility & Privacy

Permission to use, copy and distribute the materials contained in these Web pages without fee is hereby granted, provided that the above copyright notice appears in all copies and that the name or any trademark of the New York State Division of Military & Naval Affairs and the New York National Guard not be used in advertising or publicity pertaining to distribution of the information without the National Guard's specific, written permission.

Accessibility

This website strives comply with the New York State Information Technology Policy NYS-P08-005, Accessibility of Web-Based Information and Applications, which is based on Federal Section 508 Standards, Subpart B, section 1194.22 and Subpart C, section 1194.3. For questions about this site’s accessibility please email the New York State Division of Military and Naval Affairs webmaster - ng.ny.nyarng.list.dmnawm@mail.mil or call (518) 786-4786.

Privacy & Security

Click here to view DMNA's full, formal internet privacy policy

This website does not collect personally-identifiable information, except that which you provide knowingly and voluntarily such as on a feedback form, request for information form or registration form. Our host collects statistical data in the form of page visits and referrers, neither of which are a means to identify or track individual users.

Cookies: This site neither sets nor retrieves cookies, nor has it done so since its inception. This practice is at our discression Please note, however, that we may do so in the future, either to make your visit smoother or for some other purpose we do not currently anticipate.

Geek stuff: We do use some javascript (vers < 1.5) and some CSS (linked, embedded, or inline depending on what the webmaster felt like the day he wrote it). CSS output is checked with various browsers, but some rendering discrepancies are tolerated where the differences do not (in the webmaster's sole and almost-unreviewable opinion) detract significantly from appearance or intelligibility of the page in question.

Otherwise, the code is deliberately "plain vanilla" HTML validated for (or close to) the w3c 4.01 specifications and CSS level 1 and 2. Webmasters spot check rendering of most pages with (Windows versions of ) FireFox, Mozilla, Opera, NS7 *1, IE6 and with various *nix graphical browsers. So far, actual tests of audible rendering using a browser designed for the visually challenged remains a “todo.”

*1   Site statistics show that use of NS versions < 6.0 and IE < 5.5 has almost entirely ended. Since NS 4.79, previously used as one of our “older browser” benchmarks, does not support CSS at all well, while using CSS makes it easier for webmasters to approach compliance with Section 508, we can no longer offer any assurance that current or future pages will render properly in IE 4.n or NS 4.n.

Currently, only the most fundamental cgi scripts are in use (for mailhandling and the like) and no JAVA. Most pages are optomized for 800x600 but should display adequately at 640x480 or at resolutions > 800x600. If you find any disparities between the statements here and your observation, please tell the webmaster. Including URL(s) for exceptions is very helpful.

Disclaimers

We attempt to offer the most current, correct and clearly expressed information possible about DMNA, the New York National Guard and New York's militia forces. Nonetheless, errors can occur and statements presented may be overtaken by events. If you find a mistake, please call it to webmaster's attention at ng.ny.nyarng.list.dmnawm@mail.mil.

This web site is provided as a public service by the New York State Division of Military & Naval Affairs and the New York National Guard for public viewing; any unauthorized use or modification of this website is strictly prohibited and may be punishable under the Computer Fraud and Abuse Act of 1986. Unless otherwise indicated, all information on this system is considered public information and may be distributed or copied. By further accessing the contents of this site, you are implicitly agreeing to all the conditions stated above. Neither the State of New York or the United States Government nor any of their employees makes any warranty, expressed or implied, or assumes any legal liability or responsibility for the accuracy, completeness, or usefulness of any information, product, or process disclosed, or represents that its use would not infringe on privately owned rights. Reference herein to any specific commercial products, process, or service by trade name, trademark manufacturer, or otherwise, does not necessarily constitute or imply its endorsement, recommendation, or favoring by the State of New York or the United States Government. The opinions of the authors expressed herein do not necessarily state or reflect those of the State of New York or the United States Government, and shall not be used for advertising or product endorsement purposes.

External Link Disclaimer

Certain hyperlinks on this website lead to resources published and maintained by third parties. The appearance of these external hyperlinks does not constitute endorsement by the Department of Defense, the state of New York or this web site of the information, products or services contained therein. For other than authorized activities such as military exchanges and Morale, Welfare and Recreation sites, the Department of Defense and the State of New York do not exercise any editorial control over the information you may find at these locations. Such links are provided consistent with the stated purpose of this web site.


Full DMNA Privacy Policy Statement

Thank you for visiting the Division of Military & Naval Affairs (DMNA) website. This website is designed to make it easier and more efficient for individuals and businesses to interact with the Division of Military & Naval Affairs. The Division of Military & Naval Affairs recognizes that it is critical for individuals and businesses to be confident that their privacy is protected when they visit the Division of Military & Naval Affairs's website.

Consistent with the provisions of the Internet Security and Privacy Act, the Freedom of Information Law, and the Personal Privacy Protection Law, this policy describes the Division of Military & Naval Affairs's privacy practices regarding information collected from users of this website. This policy describes what information is collected and how that information is used. Because this privacy policy only applies to this website, you should examine the privacy policy of any website, including other state agency websites, that you access using this website.

For purposes of this policy, "personal information"   (Statutory Reference) means any information concerning a natural person which, because of name, number, symbol, mark, or other identifier, can be used to identify that natural person. The Division of Military & Naval Affairs does not collect any Personal Information about you unless you provide that information voluntarily by sending an e-mail, responding to a survey, or completing an on-line transaction.

Information Collected Automatically When You Visit this Website

When visiting this website the Division of Military & Naval Affairs automatically collects and stores the following information about your visit:

  1. User client hostname. The hostname or Internet Protocol address of the User   (Statutory Reference) requesting access to a state agency website   (Statutory Reference).
  2. HTTP header, “User agent.” The User agent information includes the type of browser, its version, and the operating system on which that the browser is running.
  3. HTTP header, “referrer.” The referrer specifies the web page from which the User accessed the current web page.
  4. System date. The date and time of the user's request.
  5. Full request. The exact request the User made.
  6. Status. The status code the server returned to the user.
  7. Content length. The content length, in bytes, of any document sent to the user.
  8. Method. The request method used.
  9. Universal Resource Identifier (URI). The location of a resource on the server.
  10. Query string of the URI. Anything after the question mark in a URI.
  11. Protocol. The transport protocol and the version used.

None of the foregoing information is deemed to constitute personal information. The information that is collected automatically is used to improve this website's content and to help the Division of Military & Naval Affairs understand how users are interacting with the website. This information is collected for statistical analysis, to determine what information is of most and least interest to our users, and to improve the utility of the material available on the website. The information is not collected for commercial marketing purposes and the Division of Military & Naval Affairs is not authorized to sell or otherwise disclose the information collected from the website for commercial marketing purposes.

Cookies

Cookies are simple text files stored on your web browser to provide a means of distinguishing among users of this website. The use of cookies is a standard practice among Internet websites. To better serve you, we occasionally use “session cookies” to enhance or customize your visit to this website. Session cookies can be created automatically on the device you use to access this State Agency Website, do not contain Personal Information and do not compromise your privacy or security. We may use the cookie feature to store a randomly generated identifying tag on the device you use to access this website. A session cookie is erased during operation of your browser or when your browser is closed.

In the future, you may be allowed to complete a registration to personalize this website and permit a “persistent cookie” to be stored on your computer's hard drive. This persistent cookie will allow the website to recognize you when you visit again and tailor the information presented to you based on your needs and interests. The Division of Military & Naval Affairs will use persistent cookies only with your permission.

The software and hardware you use to access the website allows you to refuse new cookies or delete existing cookies. Refusing or deleting these cookies may limit your ability to take advantage of some features of this website.

Information Collected When You E-mail this Website or Complete a Transaction

During your visit to this website you may send an e-mail to the Division of Military & Naval Affairs. Your e-mail address and the contents of your message will be collected. The information collected is not limited to text characters and may include audio, video, and graphic information formats included in the message. Your e-mail address and the information included in your message will be used to respond to you, to address issues you identify, to improve this website, or to forward your message to another State agency for appropriate action. Your e-mail address is not collected for commercial purposes and the Division of Military & Naval Affairs is not authorized to sell or otherwise disclose your e-mail address for commercial purposes. During your visit to this website you may complete a transaction such as a survey, registration, or order form. The information, including personal information, volunteered by you in completing the transaction is used by the Division of Military & Naval Affairs to operate Division of Military & Naval Affairs programs, which include the provision of goods, services, and information. The information collected by the Division of Military & Naval Affairs may be disclosed by the Division of Military & Naval Affairs for those purposes that may be reasonably ascertained from the nature and terms of the transaction in which the information was submitted. The Division of Military & Naval Affairs does not knowingly collect Personal Information from children or create profiles of children through this website. Users are cautioned, however, that the collection of Personal Information submitted in an e-mail will be treated as though it was submitted by an adult, and may, unless exempted from access by federal or State law, be subject to public access. The Agency strongly encourages parents and teachers to be involved in children's Internet activities and to provide guidance whenever children are asked to provide Personal Information on-line.

Information and Choice

As noted above, the Division of Military & Naval Affairs does not collect any Personal Information about you unless you provide that information voluntarily by sending an e-mail, responding to a survey, or completing an on-line form. You may choose not to send us an e-mail, respond to a survey, or complete an on-line form. While your choice not to participate in these activities may limit your ability to receive specific services or products through this website, it will not normally have an impact on your ability to take advantage of other features of the website, including browsing or downloading information.

Disclosure of Information Collected Through This Website

The collection of information through this website and the disclosure of that information are subject to the provisions of the Internet Security and Privacy Act. The Division of Military & Naval Affairs will only collect Personal Information through this website or disclose Personal Information collected through this website if the User has consented to the collection or disclosure of such personal information. The voluntary disclosure of Personal Information to the Division of Military & Naval Affairs by the user, whether solicited or unsolicited, constitutes consent to the collection and disclosure of the information by the Division of Military & Naval Affairs for the purposes for which the User disclosed the information to the Division of Military & Naval Affairs, as was reasonably ascertainable from the nature and terms of the disclosure.

However, the Division of Military & Naval Affairs may collect or disclose Personal Information without consent if the collection or disclosure is: (1) necessary to perform the statutory duties of the Division of Military & Naval Affairs, or necessary for the Division of Military & Naval Affairs to operate a program authorized by law, or authorized by state or federal statute or regulation; (2) made pursuant to a court order or by law; (3) for the purpose of validating the identity of the user; or (4) of information to be used solely for statistical purposes that is in a form that cannot be used to identify any particular person.

Further, the disclosure of information, including personal information, collected through this website is subject to the provisions of the Freedom of Information Law and the Personal Privacy Protection Law.

The Division of Military & Naval Affairs may disclose Personal Information to federal or state law enforcement authorities to enforce its rights against unauthorized access or attempted unauthorized access to the Division of Military & Naval Affairs's information technology assets.

Retention of Information Collected Through this Website

The information collected through this website is retained by the Division of Military & Naval Affairs in accordance with the records retention and disposition requirements of the New York State Arts & Cultural Affairs Law. Information on the requirements of the Arts & Cultural Affairs Law may be found at http://www.nysarchives.org/a/nysaservices/ns_serv_mg_lawsregs39.shtml. In general, the Internet services logs of the Division of Military & Naval Affairs, comprising electronic files or automated logs created to monitor access and use of Agency services provided through this website, are retained for 3 months and then destroyed. Information, including personal information, that you submit in an e-mail or when you complete a survey, registration form, or order form is retained in accordance with the records retention and disposition schedule established for the records of the program unit to which you submitted the information.

Information concerning these records retention and disposition schedules may be obtained through the Internet privacy policy contact listed in this policy. Access to and Correction of Personal Information Collected Through this Website Any User may submit a request to the Division of Military & Naval Affairs privacy compliance officer to determine whether Personal Information pertaining to that User has been collected through this website. Any such request shall be made in writing and must be accompanied by reasonable proof of identity of the user. Reasonable proof of identity may include verification of a signature, inclusion of an identifier generally known only to the user, or similar appropriate identification. The address of the privacy compliance officer is:

Privacy
c/o Director, MNAS
DMNA
330 Old Niskayuna Rd.
Latham, NY   12110-3514

The privacy compliance officer shall, within five (5) business days of the receipt of a proper request, provide access to the personal information; deny access in writing, explaining the reasons therefore; or acknowledge the receipt of the request in writing, stating the approximate date when the request will be granted or denied, which date shall not be more than thirty (30) days from the date of the acknowledgment. In the event that the Division of Military & Naval Affairs has collected Personal Information pertaining to a User through the State Agency Website and that information is to be provided to the User pursuant to the user's request, the privacy compliance officer shall inform the User of his or her right to request that the Personal Information be amended or corrected under the procedures set forth in section 95 of the Public Officers Law.

Confidentiality and Integrity of Personal Information Collected Through this Website

The Division of Military & Naval Affairs is strongly committed to protecting Personal Information collected through this website against unauthorized access, use or disclosure. Consequently, the Division of Military & Naval Affairs limits employee access to Personal Information collected through this website to only those employees who need access to the information in the performance of their official duties. Employees who have access to this information follow appropriate procedures in connection with any disclosures of personal information.

In addition, the Division of Military & Naval Affairs has implemented procedures to safeguard the integrity of its information technology assets, including, but not limited to, authentication, monitoring, auditing, and encryption. These security procedures have been integrated into the design, implementation, and day-to-day operations of this website as part of our continuing commitment to the security of electronic content as well as the electronic transmission of information.

For website security purposes and to maintain the availability of the website for all users, the Agency employs software to monitor traffic to identify unauthorized attempts to upload or change information or otherwise damage this website.

Disclaimer

The information provided in this privacy policy should not be construed as giving business, legal, or other advice, or warranting as fail proof, the security of information provided through this website.

Contact Information

For questions regarding this Internet privacy policy, please contact:

(via e-mail):   privacyofficer@ng.army.mil.

(via regular mail):   Privacy
c/o Director, MNAS
DMNA
330 Old Niskayuna Rd.
Latham, NY   12110-3514

Definitions

The following definitions apply to, and appear in italics, in this policy:

Personal Information shall have the meaning set forth in subdivision 5 of section 202 of the State Technology Law.

State Agency Website shall have the meaning set forth in subdivision 7 of section 202 of the State Technology Law.

User shall have the meaning set forth in subdivision 8 of section 202 of the State Technology Law.

Required Submissions & Notices
Not applicable.

Compliance
Not applicable.

Contact Information
Questions concerning this policy may be directed to the DMNA Privacy Compliance Officer.

© 2010 New York State Division of Military & Naval Affairs and NY National Guard. All rights reserved.
 

© NYS DMNA: Copyright, Disclaimer, Accessibility & Privacy Notice
URL: http://dmna.ny.gov/copyright.php
Page Last Modified: 10 Jun 14 (ba)
Contact Us  |   FAQ’s  |   Policies & Disclaimers  |   Site Directory  |   Upload Media  
English   español   中國的   русский   italiano   kreyòl ayisyen   한국의