FOIA Record Archive Types

Record Archive Types

This list has been compiled from the New York State Archives and Records Administration (SARA) General Retention Schedule. Description of Records by File Series Name or Subject.

NOTE: Some of these descriptions include records for material that would only be handled by elements of this agency in an activated "wartime" situation, or pertain to development of policy at higher command levels (e.g., cemetaries, deceased personnel, man-material systems, nuclear and chemical weapons and material, research development and acquisition, soldier-material systems, etc.) and may not be available through this agency.

ADMINISTRATIVE HOUSEKEEPING FILES:
These files relate primarily to the housekeeping operations within any office. They do not relate to the functions or mission of an office. They accumulate because an office exists; they are not why an office exists. More specifically, these files accumulate because of the day-to-day administration of an office and its personnel. Housekeeping files must be maintained so they are distinguishable from files documenting the functions or mission of an office. These files are decentralized in each office.

ADMINISTRATION:
Administrative functions, such as control of office space, visits, attendance at meetings and conferences, gifts and donations, memorialization proceedings, and other support functions not specifically provided for in other series.

ARMY NATIONAL GUARD (ARNG):
Mission, organization, administration, and training of the ARNG and functions of the National Guard Bureau. Including but not limited to facilities, equipment, logistical support, procurement, management, and separation of ARNG personnel. Records concerning personnel on active duty are under the appropriate subject series. National Guard air defense program and personnel and logistical support. Excludes publications that are generally related to United States Army Reserve. Includes voluntary and involuntary order to active duty of individual members and units of the Reserve forces and call to active duty of ARNG units.

ASSIGNMENTS, DETAILS, AND TRANSFERS:
Length of duty tours, assignment of personnel to special organizations and duties, permanent change of station and temporary duty, assignment restrictions, and details and transfers of military personnel. Also includes assignments, transfers, and other personnel actions between the Services involving Agency personnel and uniformed members of the other Services.

ASSISTANCE, INSPECTIONS, INVESTIGATIONS, AND FOLLOW-UP:
Inquiries, investigations, and inspections into activities and matters pertaining to the performance of mission and the state of discipline, efficiency, and economy of the agency by The Inspector General. Excludes security and criminal investigations and materiel inspections which are placed in other appropriate subject series.

AUDIOVISUAL SERVICES See Information Management - Visual Information

AUDIT:
Authority, responsibilities, organization, and policies relating to auditing service, action requested on United States Army Audit Agency (USAAA) reports, and audit procedures for nonappropriated and similar funds. Policies and procedures relating to audits are established by the U.S. General Accounting Office.

AUTOMATION:
Automatic data processing equipment operations. Also, see Information Management.

AVIATION:
These records concern flight regulations and operations, military aircraft identification and security control, aviator flying proficiency and instrument qualification, ratings, logging of flying time, and records, investigation of flight violations, flight information and navigational aids, airfields and heliports, techniques, procedures, and personal qualifications involved in flight training. Records pertaining to aircraft and aircraft materiel as items of equipment or supply see logistical series. Records on aircraft accident reporting see the safety series.

BOARDS, COMMISSIONS, AND COMMITTEES:
Establishment, mission, membership, and functions of boards, commissions, and committees, both internal and external to the agency.

CATALOGING OF SUPPLIES AND EQUIPMENT:
Policies and procedures for naming, identifying, classifying, numbering, and coding items of supplies and equipment.

CEMETERIES:
Development, operation, maintenance, administration, and responsibility for cemeteries.
DMNA Does not maintain records pertaining to this subject.

CIVILIAN MARKSMANSHIP:
Promotion of civilian rifle practice, including matches and competition in the use of rifled arms. Includes organization, functions, and responsibilities of the National Board for Promotion of Rifle Practices and the Office of Director of Civilian Marksmanship. Also pertains to the issue of arms, ammunition, and supplies to civilians and the procurement and award of trophies, badges, and medals.

CIVILIAN PERSONNEL:
Information pertaining to the administration of the civilian personnel program. Most of the records are prescribed by the Federal Personnel Manual (FPM) Climatic, hydrological, and topographic services

CLIMATIC, HYDROLOGICAL, AND TOPOGRAPHIC SERVICES:
Requirements for weather service information such as forecasting, surface and upper air observations, and scientific and climatological services of the Air Weather Service covering hydrological matters and production, procurement, and distribution of maps, geodesy, and related materials, as well as other topographic and geodetic data.

CLOTHING AND TEXTILE MATERIEL:
Functions and procedures regarding the integrated supply management of clothing and textile material items. Also includes issue, serviceability, repair, turn-in, and disposition of clothing and textile items. This excludes descriptions and wearing of items of the uniform, see Uniform and Insignia series.

COMMUNICATIONS-ELECTRONICS:
Policy, direction, planning, testing, and operation of communications and electronics systems, such as radio, telephone, teletypewriter, and radar. Also included in Information Management - Telecommunications Series.

CONSTRUCTION:
These records concern construction at installations including design, funding, and awarding of contracts, and administration of construction programs, excludes master planning, and work classified as maintenance and repair.

CORPS OF ENGINEERS* ENGINEERING AND DESIGN:
This information concerns design of military, civil, and other agency construction projects, including creation of design criteria, concept plans, guide and contract specifications, and requisite drawings of architectural construction and mechanical details for contract purposes, also, information on actions pertaining to investigation of current and proposed technologies for application to projects. (NOTE: DMNA is not affiliated with the Corps of Engineers, this catagory may be used to document similar functions for agency controlled facilities.)

CORPS OF ENGINEERS* PLANT:
This information concerns formulation and implementation of criteria and procedures for design, construction, assignment, operation, maintenance, repair, loan, and utilization of mechanical plants, vehicles, radio equipment, and network systems, shops and yards, personal property, and facilities. (NOTE: DMNA is not affiliated with the Corps of Engineers, this catagory may be used to document similar functions for agency controlled facilities.)

CRIMINAL INVESTIGATION:
Functions and procedures related to investigation of criminal incidents affecting or involving agency personnel, Government property under agency jurisdiction, or civilian personnel subject to agency investigation. Includes matters pertaining to evidence, polygraph, special funds, selection, and identification of investigators and other matters appropriate to criminal investigation activities. See also Military Police and Legal Services.

DECEASED PERSONNEL:
Responsibilities, organization, and procedures applicable to the Mortuary Affairs Program, which provides for the recovery, identification, care, and disposition of deceased personnel for whom the agency is responsible. Includes disposition of personal effects of deceased personnel.
DMNA Does not maintain records pertaining to this subject.

DECORATIONS, AWARDS, AND HONORS:
Design, eligibility, presentation, and wearing of medals, decorations, badges, and tabs; unit awards and streamers; and special awards and honors for outstanding service or accomplishment. Incentive Awards Program. Supply, manufacture, and sale of decorations and appurtenances. Honors and ceremonies accorded distinguished visitors. Salutes, honors, and visits of courtesy.

DEPENDENTS' EDUCATION:
These records concern planning, supervising, and conducting dependents' schools and educational systems and programs.
DMNA Does not maintain records pertaining to this subject.

EDUCATION:
Agency programs to improve the general educational level of personnel and to provide for nonmilitary opportunities, services, and scholarships, fellowships, and grants offered by civilian institutions. Excludes training in military schools and dependents' education .

EMERGENCY EMPLOYMENT OF AGENCY AND OTHER RESOURCES:
Actions involved in preparing for war or emergencies, bringing the agency to a state of readiness, and assembling and organizing personnel, supplies, and other resources for active military service. Agency participation and support in matters of civil disturbance, disaster relief, and civil defense, including emergency actions and measures taken during riots, demonstrations, other disorders, floods, earthquakes, storms, fires, and accidents. Planning and operations in support of the National Civil Defense Program. Publications pertaining to specific subjects concerning emergency employment or mobilization are placed in the appropriate subject series.

ENVIRONMENTAL QUALITY:
Actions relating to environmental management, including programs, policies, instructions, and activities. Also included are matters affecting the quality of the environment, such as impact on the atmosphere, natural resources, water, and the community.

EXCHANGE SERVICE - CONCESSIONS:
Establishment, management, operation, and control of exchanges and /or concessions.

EXPLOSIVES:
Responsibilities and procedures in connection with use, safety, and disposition of explosives, and explosive ordnance disposal (EOD) activities.

FACILITIES ENGINEERING:
Maintenance and repair of real property, operation of utilities plants and systems, fire prevention and protection, minor construction (addition, expansion, alteration, conversion, or replacement of existing real property facilities), management of natural resources (land, forest, fish, and wildlife), and related facilities engineering functions and services such as custodial, entomology, refuse collection and disposal, snow removal, and ice alleviation. Also see Construction for related topics.

FIELD ORGANIZATIONS:
Mission, functions, organization, and status of field-type units and activities. Actions affecting field units such as activation and inactivation, movement, training, mission readiness, and unit documents such as rosters and journals.

FINANCIAL ADMINISTRATION:
Policies, procedures, direction, and supervision of financial functions, including budgeting, accounting, funding, entitlement, pay, expenditures, Agency Management Structure and fiscal code, and related reporting.

FOOD PROGRAM:
Commodities, resources, and services used, facilities operated (including commissaries), and functions performed in the supply and service of food to include operational rations.

FORCE DEVELOPMENT:
Development and formulation of new or revised doctrine, organizations, materiel objectives and requirements and their integration into the agency, requirements for a projected force structure, establishment of qualitative operational requirements for new equipment, and modernization and replacement of existing equipment.

FOREIGN COUNTRIES AND NATIONALS:
Matters pertaining to foreign nations and countries that affect military and civilian personnel. Subjects relating to foreign nationals as individuals such as visits to agency activities, training, and orientation by the agency. Publications that concern foreign countries and that are in specific subject areas are placed in the appropriate subject series. Also includes responsibilities and procedures for the negotiation, conclusion, forwarding, and depositing of international agreements.

HERALDIC ACTIVITIES:
Authority for and description, display, and use of flags, guidons, tabards, and automobile plates used by agency organizations and personnel.

HISTORICAL ACTIVITIES:
Preparation and use of historical data and studies; administration of the Agency Historical Program; organizational history, lineage, and honors; establishment and maintenance of museums; historical services; and acquisition, accountability, and disposition of historical properties.

INDUSTRIALIZED ACTIVITIES AND LABOR RELATIONS:
Establishment and operation of commercial and industrial-type activities to provide products and services and procurement of contract support services. Matters concerning industrial labor relations, involving unions, contractors, and industry in connection with supplies and services furnished the Government under contract.

INFORMATION MANAGEMENT:
Planning, policies, procedures, architectures, and responsibilities pertaining to information management; life cycle management of information systems; and records pertaining to all six Information Mission Area (IMA) disciplines (communications, automation, records management, visual information, libraries, and publications and printing). Also includes policies and procedures for control of management information reports and automatic data processing products being generated and distributed.

Telecommunications (Communications - Electronics): records include policy, direction, planning, testing, and operation of communications and electronics systems such as radio, telephone, teletypewriter, and radar.
Publishing and Printing: records include policies and procedures for preparation, review, approval, production, and distribution of official publications; media and numbering; forms management; field printing and duplicating; and implementation of public laws and Government regulations on printing and duplicating. Procedures for issue of command orders and publications (Does not include criteria for manpower and equipment requirements.) Indexes, dictionary, abbreviations, and other issuances necessary to understand publications.
Records Management: records include policies, procedures, and formats for preparing correspondence; channels of communication; and office symbols used by the agency. Receipt, distribution, preparation, transmission of mail; control and methods of transmitting official mail; mailing addresses; and other matters relating to mail service. Maintenance, evaluation, disposal, retirement, and storage of records for which the agency is responsible; microfilming of agency records; information pertaining to filing equipment; document reproduction; safeguarding nondefense information; and release of information and records contained in agency files.
Automation Records: include development and implementation of plans, policies, and program guidance pertaining to computer resources that are acquired, developed, operated, managed, or supported by agency elements regardless of design application, capacity, configuration, cost, functional or organizational proponent, user, or source of funding; supervision, coordination, and integration of overall agency automation information; establishment, maintenance, and supervision of standardized and automated systems; and selection, acquisition, and management of agency automation equipment.
Visual Information (Audiovisual Services): records include policies, procedures, and responsibilities for directing, planning, programming, and implementing audiovisual system requirements. Includes all still and motion picture photography and television.
Libraries - Information Centers: records include policies and procedures for management of agency libraries-information centers, guidance on library technology, and establishment of standards, operating procedures, and union lists.

INSPECTION OF SUPPLIES AND EQUIPMENT:
Examination, testing, and surveillance of the physical condition, serviceability, and usability of materiel in use or in storage for conformity with prescribed quality standards and safety procedures. Inspections relating to procurement or maintenance are placed in the appropriate subject series.

INSTALLATIONS:
Responsibilities of installation commanders and administrative and management functions pertaining to installations. Subject functional areas include activation and inactivation, site and master planning, quarters and housing, commercial solicitation, financial institutions, sale of products and services, and similar functions applicable at installation level and not specifically provided for in other series.

INVENTORY MANAGEMENT:
Control of items of supply within the supply system, including procedures for establishing and maintaining requisitioning objectives and maintaining inventory data on the quantity, location, and condition of supplies and equipment due in, on hand, and due out; for determining quantities of materiel available and/or required for issue; and for facilitating distribution and management of materiel.

LEGAL SERVICES:
Judiciary boards and proceedings, decisions, opinions, and policies applicable to civil law and military affairs, international, foreign, procurement, and contract law, legal assistance for military personnel and their dependents, policies and procedures relative to patents, inventions, taxation, and land litigation involving the agency, trials by courts-martial, includingpretrial, trial, and post trial procedures, nonjudicial punishment, investigation, processing, settlement, and payment of claims against or on behalf of the Government when the agency is involved. See also Military Police and Criminal Investigation.

LOGISTICS:
Logistics policies, procedures, and support covering supplies, equipment, and facilities in several different logistical areas. Publications pertaining to a specific logistical function are placed in the appropriate series.

Note. Personal clothing records, are included within Soldier Issue Files, for the convenience of organizations maintaining such records.

LOGISTICS PLANS
Policies and procedures pertaining to development, preparation, and supervision of plans to support the Agency Materiel Plan. Includes plans for procurement of items, distribution of newly adopted or modernized principal items of equipment, control of items in short supply, war planning, and other plans in keeping with changing agency logistics requirements.

MAINTENANCE MANAGEMENT
The management of maintenance actions for agency equipment.

MAINTENANCE OF SUPPLIES AND EQUIPMENT
Actions taken to retain materiel in a serviceable condition or to restore it to serviceability. Maintenance actions include inspection, testing, servicing, classification as to serviceability, repair, rebuild, and reclamation. Includes activities and operations responsible for maintenance functions.

MAN-MATERIEL SYSTEMS
Policies, procedures, and standards for integrating the development of systems and materiel with the capabilities and performance of people. Includes human factors engineering, computer assisted instruction, devices for personnel testing, interviewing, and training, automated physical examinations, and similar areas in which the human, personal, and personnel aspects and the materiel aspects require joint attention.
DMNA Does not maintain records pertaining to this subject.

MANAGEMENT
Policies and principles of management doctrine, development and application of work measurements, techniques of work simplification, management review, and controlling the use of resources not specifically provided for in other series.

MANAGEMENT INFORMATION CONTROL
Policies and procedures for control of management information reports and automated data processing (ADP) products generated and distributed within, between and external to agency elements. Includes control over establishment of information and reporting requirements; standards for directives; distribution, format, and forms used for both manually prepared and automated reports; periodic review of both manual and automated information reporting requirements; improvement of information management; listing of controlled information requirements (reports), and maintenance of ADP final product inventory. Also see Information Management - Records Management.

MANPOWER AND EQUIPMENT CONTROL
Criteria for authorizing, allocating, utilizing, and programming for military and civilian manpower and equipment. Includes criteria for establishing manpower and equipment requirements in agency authorization documents.

MARKING, PACKING, AND SHIPMENT OF SUPPLIES AND EQUIPMENT
Painting and marking of agency materiel for identification. Preparation of materiel for shipment (cleaning, preserving, packing, packaging, and marking), loading, and escorting of shipments.

MEDICAL SERVICES
Composition, mission, responsibilities, and functions of the agency Medical Department. Covers administration and operation of medical treatment facilities; medical, dental, and veterinary care; and medical, dental, and veterinary equipment and supplies.

MILITARY INTELLIGENCE
Collection, identification, evaluation, control, classification, and dissemination of general and technical intelligence data and matters relating to subversion, espionage, and counterintelligence activities.

MILITARY OPERATIONS
Command and Control System and other requirements for combat operational information; activities and functions in support of military operations; resources and equipment used; lessons learned; search and rescue operations; and strategic and tactical planning. Includes use of propaganda and other psychological, political, military, economic, and ideological actions designed to create or influence in friendly, neutral, or hostile foreign groups the opinions, attitudes, and behavior in support of national and military objectives.

MILITARY POLICE
Enforcement of military discipline, physical security, traffic control, control over firearms and dangerous weapons, and apprehension, restraint, confinement, administration, sentences, parole, restoration, and disposition of prisoners. Also see Criminal Investigation and Legal Services.

MILITARY PUBLICATIONS
Policies and procedures for issue of command orders and preparation and publication of authorization documents (not including criteria for manpower and equipment requirements). See also Force Development and Information Management - Records Management.

MORALE, WELFARE, AND RECREATION
Responsibilities and procedures for operation of the special services program, which includes entertainment, sports participation at various levels, crafts, motion picture services, libraries (other than law), service clubs, and other forms of recreation and welfare. Also see Nonappropriated funds and related activities

NONAPPROPRIATED FUNDS AND RELATED ACTIVITIES
Administration of the accounting for nonappropriated funds and activities financed from nonappropriated funds. Also see Morale, welfare, and recreation.

NUCLEAR AND CHEMICAL WEAPONS AND MATERIEL
Policies, studies and reviews, controls, and operating procedures pertaining to the safety and reliability of nuclear weapons and related materiel, including prevention of weapons accidents, incidents, unauthorized detonation, and safe jettison. Also includes procurement, storage, handling, transportation, maintenance, stockpile-to-target sequences, and related accounting and reporting of nuclear weapons and materiel.

OFFICE MANAGEMENT
Policies, procedures, and formats for receipt, distribution, preparation, and transmission of mail; mailing addresses; and other matters relating to mail service, safeguarding non defense information, and release of information and records contained in agency files.
Also see Information Management - Records Management.

OPERATIONS AND SIGNAL SECURITY
Policies, responsibilities, and procedures for operations security, communications security, electronic security, control of compromising emanations, and related matters.

ORGANIZATION AND FUNCTIONS
Policies, procedures, and scope of major programs, organization, mission, responsibilities, duties, and functions. Records concerning programs in specific subject areas are placed in the appropriate subject series.

PERSONNEL
Subjects pertaining to personnel not specifically provided for in other series, or which contain procedures pertaining to more than one series.

PERSONNEL ABSENCES
Leaves of military personnel, including types, entitlements, computations, and recording; procedures pertaining to military personnel who are absent without leave or in a desertion status; and absences from regular duty or post because of pass, authorized administrative absences, or public holiday.

PERSONAL AFFAIRS
Matters of personal concern to the soldier, his or her dependents, and the community, such as insurance, social security, voting, citizenship, and handling and responsibility for personal property. See Morale, Welfare and Recreation, Army Emergency Relief, and Education.

PERSONNEL EVALUATION
These records concern measuring the performance of personnel in their duty assignments or as students through the use of evaluation reports, academic reports, and similar rating systems.

PERSONNEL INFORMATION SYSTEMS
Functions and procedures pertaining to personnel accounting and reporting of data concerning soldiers and civilians. Preparation, transmission, and processing of data and production of finished reports, statistics, and other forms of output pertaining to personnel.

PERSONNEL PROCESSING
Processing of military personnel upon entry into the service, in a training or temporarily unassigned status, upon assignment overseas and return, and for separation from the service.

PERSONNEL PROCUREMENT
Appointment of officer personnel, enlistment and reenlistment of enlisted personnel, recruiting activities, and other matters relating to the entry of military personnel into the agency.

PERSONNEL RECORDS AND IDENTIFICATION OF INDIVIDUALS
Initiation, transmittal, maintenance, and disposition of personnel files; documents authorized for inclusion in personnel files; location of military personnel records; and access to records by authorized individuals. Preparation, issue, use, accountability, and disposition of cards, tags, badges, and fingerprint records required to identify personnel for various reasons.

PERSONNEL SECURITY CLEARANCE
Granting, denial, suspension, and revocation of security clearances of personnel, both military and civilian, for access to classified information. Activities affecting loyalty or suitability of personnel for security clearances. Special requirement for clearances of personnel with certain duties and positions. Excludes types of personnel security investigations and conduct of such investigations that are placed in the intelligence series.

PERSONNEL SELECTION AND CLASSIFICATION
Methods and procedures for identifying skills and abilities of military personnel, testing, and awarding military occupational specialties for use in assignment to related duties and jobs.

PERSONNEL SEPARATIONS
Separation of military personnel through relief or release from active duty, discharge, retirement, resignation, elimination, and dropping from the rolls; types of discharge and reasons for discharge; and physical evaluation of individuals for retention, separation, or retirement.

PERSONNEL UTILIZATION
Functions, procedures, and techniques to maintain the personnel posture of the agency. Effective use of soldiers and their skills and abilities.

PETROLEUM MANAGEMENT
Policies and procedures relating to management of petroleum, petroleum products, related materiel, and associated equipment. Includes procurement, storage, distribution, transportation, issue, control, use, sale, quality surveillance, budgeting, funding, accounting, reporting, and disposal of excess.

POSTAL AND COURIER SERVICES
Postal matters are prescribed by Mail Handling and Delivery Procedures for Mail Rooms and Postal Service Centers. Courier services are procedures and instructions pertaining to transmission of material requiring protected handling by courier. These includes organization of the Armed Forces Courier Service, responsibilities of couriers, material authorized for transmission, transportation systems, and forms and records required. Also see Information management - Records Management.

PROCUREMENT
Procurement of materiel and services through purchase or contract from sources. Includes such functions as priorities and allocations, procurement inspection, and quality control; high-dollar parts; small business procedures; and open-end contract information.

PRODUCT ASSURANCE
Policies, procedures, and techniques governing the product assurance of materiel throughout the materiel life cycles, including materiel reliability and maintainability, quality engineering, quality control, quality assurance, and assessment of product (or system) effectiveness.

PROMOTIONS
Criteria relating to the promotion in grade of officer and enlisted personnel. Includes procedures pertaining to selection boards, announcements of zones of consideration, and issuance of recommended promotion lists.

PROPERTY ACCOUNTABILITY
Authority, policies, and procedures governing accounting for property in terms of both monetary value and quantity. Includes pricing; accounting for lost, damaged, and destroyed property; reports of surveys fixing responsibility; and financial inventory accounting for materials and property.

PUBLIC INFORMATION - PUBLIC AFFAIRS
Objectives, principles, and procedures; review, clearance, and release of public information; internal information and community relations programs; speakers program; relations with public news media and industry; and field press censorship.

REAL ESTATE
Acquisition, jurisdiction, utilization, granting temporary use, and disposal of real estate.

RELIGIOUS ACTIVITIES
Functions and duties of chaplains, religious programs, including services, sacraments, and rites, use of chapels and similar activities, and religious reports. Nonappropriated chaplains' funds are governed by Chaplain Activities in the United States Army.

REQUISITION AND ISSUE OF SUPPLIES AND EQUIPMENT
Procedures pertaining to requisitioning and issue of supplies and equipment. Includes special requisitioning and issue systems such as Military Standard Requisitioning and Issue Procedures.

RESEARCH, DEVELOPMENT, AND ACQUISITION
Policies, procedures, and standards for research, development, and acquisition. Includes production of scientific and technical studies to seek new basic knowledge from which techniques for new and improved equipment, materiel, methods, and use of human resources can be devised and introduced into the inventory; studies to establish technical adequacy and qualitative characteristics of materiel; exchange of and access to technical and scientific information; collaboration on changes and modifications of development items based on results of studies and tests; and policies and procedures for materiel acquisition system management.
DMNA Does not maintain records pertaining to this subject.

RESERVE OFFICERS TRAINING CORPS (ROTC)
Functions, responsibilities, organization, and procedures for administering the junior and senior divisions of the Army ROTC program and divisions of the National Defense Cadet Corps.

SAFETY
Administration of the safety program, which is directed toward accident prevention agency-wide.Program responsibilities include conducting studies and surveys to determine unsafe practices and conditions, ensuring that mishaps are reported and investigated, establishing reporting format procedures, analyzing and evaluating accident reports, providing safety education, and maintaining statistical data on accident prevention. Records on nuclear accidents and incidents, and some other elements on safety, are placed in respective subject series.

SCHOOLS
Training and education received in service and military-type schools and hospitals, including agency-sponsored training courses arranged with civilian institutions where the applicant is selected and related expenses are paid by the agency. This includes educational opportunities provided through branch service schools, Officer Candidate Schools, Military Academy, ArmyWar College, Command and General Staff College, and similar schools and colleges. Also see Training.

SECURITY
Identification, classification, downgrading, declassification, dissemination, and protection of information; storage and destruction of classified matter; industrial security; investigations involving compromise of classified information; access to classified data; and other matters pertaining to security. Also policies, responsibilities, and functions as they affect security and defense. Protection and preservation of the military, economic, and productive strength of the Government, including the security of the Government in domestic and foreign affairs.

SECURITY PROGRAMS, ASSISTANCE AND INTERNATIONAL LOGISTICS
Responsibilities, policies, functions, and procedures pertaining to security assistance, management, supervision, and conduct of international logistics activities of the Grant Aid and Foreign Military Sales programs. Planning and furnishing of logistical support to meet requirements of foreign governments, international organizations, or forces.

SERVICE ORGANIZATIONS
Organization and functions of the Veterans' Administration (VA) and VA field activities; procedures for exchange of records between VA and the agency; and services provided by VA and recognized veterans organizations. Authority, benefits, eligibility for admission and other matters relating to the U.S. Soldiers' Home, Washington, DC. Authority, organization, operations, and procedures of the Army Emergency Relief. Mission and operations of the United Services Organization (USO), Inc.; logistical support, privileges, and services provided by the agency; and USO services provided to the agency. Mission and operations of the American National Red Cross; support, privileges, and facilities provided by the agency.

SOLDIER-MATERIEL SYSTEMS
Policies, procedures, and standards for integrating the development of systems and materiel with the capabilities and performance of people. Includes human factors engineering; computer-assisted instruction; devices for personnel testing, interviewing, and training; automated physical examinations; and similar areas in which the human, personal, and personnel aspects and the materiel aspects require joint attention.
DMNA Does not maintain records pertaining to this subject.

STANDARDIZATION
Standardization of engineering criteria, terms, principles, procedures, materials, items, equipment, parts, assemblies, and subassemblies to achieve uniformity and to make items interchangeable. In addition, they pertain to standardization of tactical doctrine, organization, intelligence, training, operations, administration, and nonmateriel aspects of combat development.

STATISTICS
Information on policies, procedures, and guidelines for submitting statistical information to the U.S. Army Information Systems Command-Pentagon for clearance before release outside the Department of the Army.

STORAGE AND SUPPLY ACTIVITIES
Organization, mission, and functions of Armydepots; establishment, status, and use of storage and warehousing facilities; warehousing and depot operations; and performance measurement. Placement of supplies and equipment in storage, including the receipt, handling, packaging, preserving, and inspection incident to storage functions, and reissue of material

TRANSPORTATION AND TRAVEL
Transportation planning, programming, and staff supervision of transportation components; movement of passengers, cargo, mail, household goods, privately owned vehicles (POVs), and personal baggage by various modes of transportation; use of container express (CONEX) service; customs clearance; travel of personnel and dependents; military traffic management activities; and transportation facilities. Records pertaining to specific modes of transportation and travel are placed in the Surface transportation and Air transportation series.

Surface Transportation: files relate to administration, registration, operation, and management of motor vehicles and motor pools, hiring of motor vehicles, inventory control and reporting, maintenance cost reporting, safety inspection of privately owned vehicles, transportation of dependent school children, utilization of highways and operation and control of railroads and rail equipment. Also includes organization, functions, operations, and services of water terminals and other port activities.
Air Transportation: files concern air movement of persons, baggage, and cargo by Military Airlift Command or commercial airlift, air traffic facilities and activities, arrangements for air transportation, aerial terminals and ports.

TEST AND EVALUATION
Policies, procedures, responsibilities, and standards for test and evaluation mission; implements the policies and procedures contained in Department of Defense directives, instructions, and manuals regarding test and evaluation; includes test and evaluation policy, guidance, and responsibilities for systems acquired in support of information management and research and development series regulations; discusses activities such as developmental and operational test and evaluation; Test and Evaluation Master Plan; critical operational issues and criteria; software test and evaluation; models and simulations in support of test and evaluation; test support packages; and instrumentation, targets, and threat simulators.

TRAINING
Instructing personnel in performing military functions, tasks, and exercises involving units to increase their combat readiness. Included are basic training, individual training, and military techniques; doctrines and tactics; and on-the-job training (OJT) for military or civilian personnel, such as supervisory, management, first aid, security, recognition, and physical fitness. Also see Schools.

UNIFORM AND INSIGNIA
Items of the uniform and insignia worn by soldiers, including the materials, design, manner, and occasions for wearing. Uniforms and allowances for civilians whose special positions or duties require wearing a uniform.

UTILIZATION AND DISPOSAL OF SUPPLIES AND EQUIPMENT
Reporting, using, screening, redistributing, and disposing of excess, surplus, and foreign excess personal property.

Additional information may be found @ https://www.dos.ny.gov/coog/