The new Statewide Financial System (SFS) is now in use at DMNA and all other NYS agencies. SFS has replaced NY's 25+ year-old Central Accounting System and several agency financial management systems with one integrated, statewide system. The new system is intended to perform the State's primary fiscal and business management tasks more efficiently.
The SFS is now part of daily life at DMNA - especially for employees who purchase items or travel on DMNA business using NYS funds. The SFS is intended to provide efficiency, effectiveness and streamlining of business processes including purchasing and travel/expense payments.
The new system provides some great benefits including:
Roughly translated, it means that we will be using less paper for purchasing and for travel, travel calculations will be made by the system (no more figuring out the per diems!) and vendors and travelers will be able to get paid more quickly.
For the most current information related to DMNA SFS Implementation- see the NEWS page.
ONGOING TRAINING
Just because SFS is now in use doesn't mean the opportunities to learn and train on the system are gone. There are a variety of ways for End-Users and potential End-Users to help themselves learn how to complete transactions using SFS.
The SFS website, www.sfs.ny.gov, is your primary hub for the majority of all the information you will need to guide you through common transaction. See the links below to bring you directly to some key areas:
Online Training Courses: Designed to teach you how to work in the Statewide Financial System (SFS). Courses are available for self-guided study in one of three formats: (1) interactive web-based, (2) narrated web-based and (3) static presentation-based (PDF).
Job Aids: Step-by-step guidance for completing a broad variety of tasks in the SFS
Quick Start Guides: Developed by SFS, Quick Start Guides address common SFS transactional issues.
Post Go-Live Support Labs
Beginning Monday, May 7, the Post Go-Live Support Lab at the SFS Program Office is open on a reservation-only basis from 10:00 AM to 3:00 PM.
DMNA SFS Fiscal Policy Memorandums (FPMs) and BULLETINS
FPM SFS-001: AGENCY SFS POLICY and PROCEDURES
FPM SFS-002: AGENCY SFS ADMINISTRATIVE ROLES
Bulletin SFS-1: Accounting Bulletins Introduction
Bulletin SFS-2: Obtaining a Vendor ID Number (Form W-9)
Bulletin SFS-3: Travel Reimbursements
Bulletin SFS-4: Alternate Employee ID
Bulletin SFS-5: Purchasing Credit Card Statement and Transaction
Bulletin SFS-6: SFS E-mail account Access (MNBF only)
Bulletin SFS-7: Requisition Requirements (sample)
Bulletin SFS-8: SFS E-mail accounts (for sending supporting documents to Purchasing and Payables)
Bulletin SFS-9: SFS Travel Authorization and Travel Expense Report
Bulletin SFS-10: SFS Credit Card Applications
Bulletin SFS-11: SFS Chart of Accounts (Chart Data as of 4/26/12 superseded in SFS-13)
Bulletin SFS-12: State Fiscal Year 2012-13 Funding
Bulletin SFS-13: SFS Chart of Accounts (Chart Data as of 5/17/12 superseded in SFS-14)
Bulletin SFS-14: SFS Chart of Accounts (Chart Data as of 6/4/12)
Bulletin SFS-15: SFS Travel Expense Report Lodging Expense Type
Bulletin SFS-16: SFS Requisitions and Credit Card Usage (screen shot)
This site is being designed to provide you with the information you need as a DMNA employee to be ready when SFS goes live. If you are seeking information that is not available in these pages, email kevin.ettrich@ng.army.mil. We can then work to get the information you need out to everyone.
