How to Obtain Personnel Records
Procedures:
There are 3 types of records predominantly requested and 3 ways to obtain them:
- Active Duty Service Records.
- Records for New York National Guard members discharged within the past 60 years.
- New York National Guard Discharges over 60 years old.
CATEGORY 1:
Active Duty Service Records
Contact:
National Personnel Records Center
Military Personnel Records
9700 Page Blvd.
St. Louis, Mo. 63132-5100
1-866-272-6272.
or visit the National Archives and Records Administration website.
NOTE: A major fire at the National Personnel Records Center in 1973 destroyed nearly 80% of Army records 1912-1960, and 75% of Air Force records 1947-1964. Alternate Sources are avaliable for finding personnel information from these time periods.
CATEGORY 2:
Records for NY Army or Air National Guard members dischaged within the past 60 years
Contact:
Department of the Army
ATTN: MNP, Building 25
New York Army National Guard
1 Buffington Street
Watervliet, NY 12189-4000
Mr. Steven Essex, (518) 272-6438
You may also use form SF180, avaliable from the National Archive website.
Although it is possible, use of the FOIA/FOIL request form to request military records is discouraged due to personal information (such as SSN) being transferred over an unsecured email network.
CATEGORY 3:
Records for NY Army or Air National Guard Soldiers dischaged more than 60 years ago
Contact:
NYS Archives and Records Administration (SARA)
Cultural Education Center, Room 11D40
Albany, NY 12230
(518) 474-8955
NOTE: Personnel records over 60 years old are routinely destroyed. Some records and unit musters, etc., are avaliable here or by emailing archref@mail.nysed.gov.
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